Data Processing Administrator

Department: Health and Wellbeing

Location: Leeds

Salary: £18,000 per annum 

Full Time 37.5 hours P/W – Permanent Contract 

ICS Health & Wellbeing is a dynamic and accomplished organisation dedicated to making the UK’s local and workplace communities healthier. Working with local authorities, CCGs and employers, we design, implement and evaluate innovative health and wellbeing services that will result in long-term health benefits through sustained behaviour change. In particular, our mission is to support the National Diabetes Prevention Programme (NDPP). A Lifestyle intervention journey for Service Users all across the country. The Goal of the service is to help users reduce their risk of developing Type II Diabetes. 

We are currently seeking a Data driven individual, to be part of our Referral Team. 

This role involves processing all GP referrals and utilizing Optical Character Recognition (OCR) software which reads all electronic referrals. This opportunity is suited to someone who comes from a Data processing background and accustomed to handling medical information in a sensitive and accurate manner.

Responsibilities Include:

  • Daily monitoring of NHS inboxes and responding to referral queries.
  • Referral processing - migrating referral data onto the system and ensuring that this is processed accurately.  
  • Carry out systematic enquiries on behalf of GP's when requested.
  • Monitor Service User records and notify Practices when their Patients have started the programme. 
  • Responsible for undertaking all administration duties required to ensure GP practice referrals are successfully imported into our patient management system.
  • Send quarterly GP reports. 
  • Follow up calls with GP practices where necessary in order to retrieve missing referral data. 

    Qualifications and Experience:                       

    • Data Processing - It is essential that you come from a Data processing background. 
    • You are able to demonstrate high attention to detail towards Data handling.
    • Strong IT skills and a good working knowledge of Microsoft packages - including Excel. 
    • You have the experience of identifying Data trends and communicating these with Stakeholders. 
    • It will be highly desirable for you to come from a Medical or Healthcare, data driven background. 

    Our commitment to employee development through training, personal development plans, professional qualification support and career progression, has resulted in excellent retention levels. If you are looking for a role where you are a valued member of a key business function, where you can push your career forward in a company that continues to grow year on year, then contact us now with your current CV to apply.

    The ICS Group is an equal opportunities employer

    Or, know someone who would be a perfect fit? Let them know!


    Fountain House
    LS1 5QX Leeds Directions

    Perks, Benefits and Reward


    We recognise that everyone has different priorities and lifestyles, and our flexible benefits package reflects this. Benefits range from a matching contribution pension scheme and a healthcare cash plan to flexible holiday options and discounted shopping vouchers. 
    • Buy and sell holiday
    • Corporate discounts
    • Career development
    • Cycle2Work scheme
    • Discounted shopping vouchers
    • Healthcare insurance
    • Life assurance
    • Matching pension scheme

    Career Development

    Our business is always changing, and so are you. To ensure you’re fully prepared for these changes and ready to reach your full potential we offer continuous learning and development. We’re passionate about helping our people grow and promote internal progression and mobility. 
    • Management and leadership training
    • On-boarding
    • Personal development
    • Role-specific training
    • Work-based qualifications

    Reward and Recognition

    We want to share our successes, recognise excellent performance and promote healthy competition, which is why we offer competitive salaries, bonus schemes linked to performance and a whole host of recognition awards. Work hard and it’s entirely possible you’ll be recognised as an exceptional performer.
    • Annual awards
    • Exceptional performance awards
    • Long service recognition


    More than just a buzzword, we really do care about your wellbeing and encourage you to do the same. Our health and wellbeing coaches run smoking cessation and weight loss campaigns to help our people to achieve a healthier lifestyle. We also have a number of qualified mental health first aiders providing a vital support network, discounted gym memberships, free fruit; and our employee assistance programme is there to help you with life’s little ups and downs.
    • Cycle2Work scheme
    • Discounted gym membership
    • Employee assistance programme
    • Flexible working
    • Free fruit
    • Healthcare cash plans
    • Mental health first aiders
    • Paid time off for charity work 
    • Staff wellbeing initiatives 

    Our Culture



    Independent Clinical Services is a global workforce management solutions and services provider for the health and life science sectors. We know that our people are what drive our success. We foster an environment that enables them to be individuals, to be entrepreneurial, and to make tangible contributions towards the growth of our businesses. 


    We strive to provide our people with the tools and the environment to build a meaningful and successful career with us, from wellbeing and flexibility to expansive client and candidate networks. 

    We reward high performance and ensure employees feel part of our growth strategies and successes. Our commitment to employee development through training, personal development plans, professional qualification support and career progression has resulted in excellent retention levels.




    Applicant tracking system by Teamtailor