Administrative Assistant – Recruitment Advertising

Proclinical Staffing, a global leader in staffing solutions for life sciences companies, has an exciting opportunity for an administrative assistant to join our growing team in Central London.

Proclinical Staffing, a global leader in staffing solutions for life sciences companies, has an exciting opportunity for an administrative assistant with a high level of proficiency in written English to join our growing team in Central London. In this role, you will be making a real contribution to the advancement of global health by assisting the recruitment marketing team in attracting the talent our clients need to innovate and develop life-saving medicines, devices and technologies.

As part of Proclinical’s marketing team, your main responsibility will be ensuring that job descriptions for all new vacancies added to the company database are formatted and edited into attractive adverts, and posted online to the company website, social media and any applicable job sites. This will involve:


  • Formatting and quality checking to remove any confidential information and ensure accurate spelling and grammar
  • Interpret and rephrase job descriptions to make them appealing to applicants
  • Liaising with recruiters to fully understand technical requirements and client specifications required for vacancies
  • Ensure consistency with advertising guidelines
  • Use predefined keywords and phrases to optimise adverts for search engines
  • Publish and manage adverts through various distribution channels
  • Develop templates for recurring vacancies and volume clients
  • Writing, proof-reading, editing and publishing website content
  • Producing monthly reports for management on the quality and ROI from various advertising channels
  • Providing feedback to management and raising any issues with advertising process
  • Liaising with suppliers and setting up new advertising channels
  • Assisting in collecting online reviews
  • Aiding marketing team with projects, campaigns and ad-hoc tasks as required  

You may also be required to assist the marketing team with other work, including:


Working at Proclinical delivers a diverse and friendly working environment and comprehensive benefits package. In this administrative assistant role, there may be flexibility for you to work one day per week from home.

This position would be suitable for an organised, productive and detail-oriented individual with a background in office administrative tasks such as a typist, PA or office assistant. You will be expected to have a high standard of attention to detail when it comes to the correct usage of English spelling and grammar and be able to detect other’s misspellings and errors.


Required skills

  • Written English spelling and grammar must be to a very high standard
  • Naturally detail oriented and takes a methodical approach to work
  • Highly organised, productive and able to manage own time effectively
  • Able to work autonomously and act on own initiative
  • High proficiency in MS Word and Excel
  • Previous experience using website content management systems (CMS) an advantage but not essential
  • Experience in creative writing an advantage but not essential 

Or, know someone who would be a perfect fit? Let them know!

London, Moorgate

Eldon Street
EC2M London Directions

Perks, Benefits and Reward


We recognise that everyone has different priorities and lifestyles, and our flexible benefits package reflects this. Benefits range from a matching contribution pension scheme and a healthcare cash plan to flexible holiday options and discounted shopping vouchers. 
• Buy and sell holiday
• Corporate discounts
• Career development
• Cycle2Work scheme
• Discounted shopping vouchers
• Healthcare insurance
• Life assurance
• Matching pension scheme

Career Development

Our business is always changing, and so are you. To ensure you’re fully prepared for these changes and ready to reach your full potential we offer continuous learning and development. We’re passionate about helping our people grow and promote internal progression and mobility. 
• Management and leadership training
• On-boarding
• Personal development
• Role-specific training
• Work-based qualifications

Reward and Recognition

We want to share our successes, recognise excellent performance and promote healthy competition, which is why we offer competitive salaries, bonus schemes linked to performance and a whole host of recognition awards. Work hard and it’s entirely possible you’ll be recognised as an exceptional performer.
• Annual awards
• Exceptional performance awards
• Long service recognition


More than just a buzzword, we really do care about your wellbeing and encourage you to do the same. Our health and wellbeing coaches run smoking cessation and weight loss campaigns to help our people to achieve a healthier lifestyle. We also have a number of qualified mental health first aiders providing a vital support network, discounted gym memberships, free fruit; and our employee assistance programme is there to help you with life’s little ups and downs.
• Cycle2Work scheme
• Discounted gym membership
• Employee assistance programme
• Flexible working
• Free fruit
• Healthcare cash plans
• Mental health first aiders
• Paid time off for charity work 
• Staff wellbeing initiatives 

Our Culture



Independent Clinical Services is a global workforce management solutions and services provider for the health and life science sectors. We know that our people are what drive our success. We foster an environment that enables them to be individuals, to be entrepreneurial, and to make tangible contributions towards the growth of our businesses. 


We strive to provide our people with the tools and the environment to build a meaningful and successful career with us, from wellbeing and flexibility to expansive client and candidate networks. 

We reward high performance and ensure employees feel part of our growth strategies and successes. Our commitment to employee development through training, personal development plans, professional qualification support and career progression has resulted in excellent retention levels.




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